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Privacy Policy | Redwood Payroll

Privacy Policy

Effective Date: August 15, 2025
Last Updated: August 15, 2025

Redwood Payroll ("we", "us", or "our") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard information obtained through our website at redwoodpayroll.com, including data submitted through our contact forms and referral program.

This policy is in accordance with the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA).

1. Information We Collect

We collect personal information that you voluntarily provide to us, including:

  • Name
  • Email address
  • Phone number
  • Business name
  • Address or billing information (if applicable)
  • Referral contact information (name, email, phone, business name)

We also collect limited technical information (such as IP address and browser type) for analytics and security purposes.

2. How We Use Your Information

We use the information you provide to:

  • Respond to your inquiries or service requests
  • Manage our referral program and issue rewards
  • Provide payroll services or product support
  • Send updates, special offers, or newsletters (you may opt out at any time)
  • Improve the functionality and security of our website

We do not sell or rent your personal information to anyone.

3. Referral Program Notice

If you submit a referral through our website:

  • You confirm that you have permission to share the referral’s contact information.
  • The referred individual may be contacted by Redwood Payroll about our services.
  • We will use this information solely for outreach and reward tracking purposes.

4. Who We Share Your Information With

We may share your personal data with trusted third-party service providers to assist in business operations, such as:

  • CRM or marketing automation tools
  • Payment processors (if applicable)
  • Email communication providers

All third parties are contractually obligated to keep your information secure and confidential.

We do not sell or share your information for cross-context behavioral advertising.

5. Your California Privacy Rights

As a California resident, you have the right to:

  • Know what personal information we collect and how we use it
  • Access your data or request a copy
  • Correct inaccurate information
  • Request deletion of your data (with exceptions)
  • Opt out of marketing communications

To exercise these rights, email us at [email protected] or call us at (888)372-3308.

6. Data Security

We take data protection seriously and implement appropriate technical and physical safeguards.

  • All sensitive data (e.g., billing info) is encrypted using secure protocols (HTTPS).
  • Only authorized personnel have access to your information.
  • Our servers and systems are maintained in secure environments.

You can verify site security by looking for the padlock icon and "https" in your browser’s address bar.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purpose it was collected for, including legal, accounting, or reporting requirements.

8. Your Choices

You may opt out of future communications or request access to or deletion of your personal data at any time. Contact us using the details below.

9. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with the updated effective date.

10. Contact Us

If you have questions or concerns about this Privacy Policy, or if you believe we are not abiding by it, please contact us: